Camp Policies

Please read our policies carefully, including our Frequently Asked Questions (FAQs) section outlining our procedures.

Credit Card Policy

Occasionally we receive a “chargeback” notice from our credit card processor. This means that a cardholder has refuted a charge that has been applied to their account for a camp they have signed a child up for. When this happens we not only have to work with you and the credit provider/processor to get the payment reinstated, but we also incur a $50.00 fee, regardless of the validity of the chargeback. Effective beginning in the 2024 camp season, we will assess families the $50.00 fee for each incorrect chargeback that occurs. This includes for each chargeback for monthly installments.

Cancellation Policy

What if I have to cancel a camp? Will I get my money back?

• • • If you need to cancel 30 days or more prior to the start of your camp, a $50 deposit will be retained to cover processing costs for EACH camp reservation canceled.
    • If you need to cancel within 14-30 days of the start of your camp, a 50% fee will be retained for EACH camp reservation canceled. Each full or half-day session is considered a separate reservation. (This policy is in effect regardless of when a reservation is made.)
    • Regardless of when a reservation is made, no refunds will be granted for any camps canceled less than 14 days before the start of the first day of the reservation.
    • Due to the complexities of planning and staffing issues, no refunds will be issued for lunch or extended day services.
    • Camp fees are established for the entire camp week. Refunds or tuition adjustments will not be issued for unattended camp days.
    • If Summer at St. Andrew’s has to cancel a camp for any reason, you will get a full refund. 

Late Pick-up

If a camper is not picked up within 10 minutes after the scheduled pick up time, and prior arrangements have not been made to pick up the child late, the parent or guardian will be contacted to pick up their child. If the parent or guardian is not available, the person listed as the child’s emergency contact on their registration form will be contacted to pick the child up.  If the emergency contact is not available, repeated attempts to contact the parent, guardian and emergency contact will be made. The child will have to remain on campus until a parent or emergency contact arrives to pick the child up. At this point the parent may be charged for the after care program.

Sick Child

Summer at St. Andrew’s would appreciate notice if a camper will not be attending the program for any length of time due to illness or any other circumstances. If a child who is registered for camp does not show up for the day, without prior notice of their absence, Summer Programs staff will phone the child’s parent or guardian in order to find out when the child will be returning to the program.

If a child becomes ill and needs to leave early, the child’s parent or guardian will be contacted to inform them or the situation. If they cannot come to pick the child up, the emergency contact will be notified. If neither are available, the child will stay on campus in the infirmary until a parent or guardian is reached.

Lunch

Our dining hall will be open for select weeks this summer..

If a child who is staying for a full day does not arrive with a lunch and has not signed up for the lunch program, a proper lunch will be provided for that day. Parents will be notified and reminded that students who are staying for the full day need to bring a bag lunch from home. Summer at St. Andrew’s does not provide regular free lunches for campers.

Weather

If the weather is inclement on the day of a scheduled outdoor event, every attempt will be made to reschedule the event; however due to time and scheduling constraints, not every event will be rescheduled as originally planned. Alternate activities will replace the canceled event.  

UNREGISTERED CHILDREN

All campers and children in attendance must be registered.

If a child who is not registered arrives at camp for Summer at St. Andrew’s, staff members will approach the adult who brought the child to the program without registration in order to resolve the problem. Records will be checked in order to be assured of the child’s status in the summer program. If a child is dropped off at camp and the adult who brought the child has already left campus, we will check our registration records to check the child’s registration status. If staff members have found that the child is in fact not registered to attend camp that day, the child’s parents or guardians and/or emergency contacts will be contacted immediately to pick the child up.    

Field Trips

Be aware that some camps will go off campus on field trips to enhance the camp experience. 

Summer at St. Andrew’s reserves the right to make decisions based on unforeseen circumstances.  These decisions will be made in the best interest of the campers and staff involved.

Non-discrimination Policy

Summer at Saint Andrew’s does not discriminate based on race, ethnicity, economic differences, gender or religion. We aim to build a sense of community and friendship between our staff, children, and parents and/or guardians.

Covid-19 Policies

Summer at St. Andrew’s continues to follow the guidance set by the Rhode Island Department of Health regarding COVID-19 health related issues. Guidelines may change in relation to COVID-19 community transmission activity. 

Rearranging Classroom Spaces

We have rearranged classroom spaces to comply with the state guidelines that students need to be at least 3 feet apart. In some instances we have installed plexiglass barriers to provide extra protection.

Cleaning and Hygiene

We have established a daily and nightly cleaning plan, which entails frequently cleaning and sanitizing high-traffic areas (including restrooms, hallways, banisters, door knobs, and switches) throughout the day and nightly sweeping/vacuuming and trash disposal.  

Campers and staff will continue to be responsible for frequently wiping down desk tops, furniture, and classroom materials. Classrooms have been equipped with soap and paper towels at sinks so campers do not need to leave their classroom to wash or sanitize their hands.

Masks

At this time masks are optional for campers and staff. This is subject to change in response to guidance from the Rhode Island Department of Health, or recommendations from the CDC..

Distancing

Camps will take place outside as much as possible to allow for distancing. For inclement weather days and indoor camps, we have designated an interior space for each camp to prevent the mixing of campers and counselors from various groups. When seated in indoor classrooms, campers will remain three feet apart or more.

When should my child stay home?

If your child is showing any symptoms of illness, please notify the camp nurse at 401-246-1230 to discuss their symptoms and determine if they are well enough to come to camp.

Children must stay home if they have:

• A fever of 100.0°F or greater 
• Diarrhea or nausea/vomiting 
• Shortness of breath
• Body aches/pains or chills 
• Complaining of stomach pains 
• Loss of smell or taste 
• Cough/congestion 
• Headache (accompanied by another symptom) 
• Sore/Strep throat 
• Pink eye  
• Any other illness

Children can return to camp once they have been symptom-free for 48 hours, received a doctor’s note or negative results from a COVID-19 test at a designated state approved facility (no home tests accepted), or been treated with antibiotics for 24 hours (strep throat and pink eye).

In the event of a COVID-19 exposure at camp, your contact information may be shared with the Rhode Island Department of Health for contact tracing purposes.

FAQs (Frequently Asked Questions)